BEMA Convention 2026

Hotel and Tours

Hotel Information

Check-in time is 4:00 p.m.

Check-out time is 11:00 a.m.

Late check-out or early check-in is by request only and based on availability. Additional fees may apply. Please inquire with the front desk for details.

For the latest updates on Hawaiʻi Island, please visit the Hawaiʻi Visitors Guide: https://www.hvcb.org/hawaiivisitorsguide/

Convention 2026 WIFI details:Hotel WIFI details:

Stay connected throughout your stay with complimentary standard WiFi available to all guests. Members of ALL – Accor Live Limitless enjoy unlimited high-speed WiFi for an enhanced online experience.

Convention 2026 WIFI details:

Network: BEMAConnectsYou

Password: Ohana2026

A daily $2 per room, per night Keiki, Reef, and Reforestation contribution is automatically applied to each reservation to support local environmental stewardship, coral reef preservation, programs for keiki, and community initiatives. Learn more about our partners here.

If you would like to opt-out of this fee, simply inform our front office team and they will be able to accommodate your request.

Self-parking is $40 + tax per day.

Valet parking is available for $60 + tax per day.

Complimentary electric vehicle charging stations are also available on a first come, first served basis for added convenience during your stay.

Fairmont Orchid welcomes well-behaved canine companions.

The State of Hawaiʻi enforces a pet quarantine and laws have changed recently to become less stringent on animals traveling from outside the state of Hawaiʻi.

An additional “pet charge” of $75 USD + tax per night, per pet will be added to your account. This fee will cover pet amenities such as a silicone water dish and toy (which you may take home as a keepsake), dog bed (for hotel use only), puppy pads and waste baggies, as well as special cleaning procedures during your stay and after departure. Should you require a pet sitter or walking services during your stay, our team will be happy to provide you with an informational flyer.

Additionally, the following rules apply to all pet stays:

  • Pets cannot be left unattended at any time during your stay.
  • Pets are not allowed in restaurants or at the pool, unless it’s a service animal trained to provide assistance to an individual with a disability, as defined by the Americans with Disabilities Act (ADA).
  • Pets are not allowed anywhere in the public areas of the Mauna Lani Resort, including roads and shops.
  • For your safety, all pets must be leashed or in their carrier while in public areas.

Please call +1 808 885 2000 for more information.

Resort Experience Fee (inclusions subject to change without notice):
Please note that there is an additional charge of $48.00 offered at a discounted rate of $30.00 per room per night (confirmed) plus tax that is not included in the above room rates.
The following amenities are bundled into this charge:
• Overnight self-parking for one vehicle, per room
• Unlimited basic WiFi access in guest rooms and public areas (ALL members receive an upgrade to premium speed internet access)
• Wellness classes (please see our weekly complimentary wellness offerings at the Spa Without Walls)
• Complimentary shuttle bus service within the Mauna Lani Resort area
• Branded reusable water bottle for each registered guest per stay, to be filled at purified water stations located throughout the resort.
• Coffee and tea service in the lobby between 5:00 a.m. and 6:30 a.m.
• Hawaiian Cultural Classes & Resort Activities (please see our weekly activity schedule at the Concierge)
• Lei greeting upon arrival
• Snorkel equipment rental for one hour (available to each guest, per day—resort use only). Guests who purchase Fun & Sun passes may sign out snorkel equipment multiple times per day.
• Pool amenities (sunscreen and fruit service).
• 45-minute photo session with Pacific Dream Photography. Reservations required. Photos available for purchase.
• Unlimited North America Long Distance Calls (Canada & America). The Resort Experience Fee inclusions outlined above are not subject to modification unless it is to add new inclusions and/or to enhance any of the above inclusions. Experiences exclusive to our guests include the following:
• Storytelling sessions which share the legends and lore unique to the Island of Hawai‘i (weekly)
• Hui Holokai Beach Club Activities (subject to change based on the time and day) including hula lessons, petroglyph hikes, turtle talk session, ti leaf lei making, ‘ukulele lessons, introduction to Hawaiian Outrigger Canoe Paddling and coconut palm frond weaving
• Special seasonal activities and resort programming (please see seasonal activity guide and resort guide)
This daily charge is retained (and not distributed as a tip or gratuity to Hotel staff) by the Hotel.  Accordingly, if you or your attendees wish to provide a tip or gratuity to the Hotel’s staff, please feel free to do so.  The Resort Charge is subject to General Excise Tax and Occupancy Tax, which may change from time to time without notice.

The following shops are located within our resort:

  • The Fairmont Store
  • Spa Without Walls Retail
  • Niu Beach Boutique
  • Kohala Sunglass Co.
  • Live Well Hawaii
  • Orchid Jewelers
  • Island Slice (Tennis Shop)
  • Pacific Dream Photography

Tours Information

FRIDAY, JUNE 26, 2026

Timing:
6:15 a.m. Vehicle staged
6:30 a.m. Depart Fairmont Orchid Hotel
Vehicle to Shuttle
9:00 a.m. Tournament Begins
2:00 p.m. Tournament Ends
3:30 p.m. Vehicle terminates

Notes:

  • Motorcoach to shuttle between the hotel and the golf course.

THURSDAY, JUNE 25, 2026 — Captain Zodiac Raft Expedition

Time:

Depart Fairmont Orchid: 6:15 a.m.

Check in: 7:00 a.m. / Rafting: 7:15 a.m. – 11:15 a.m.

Return to resort: 12:00 p.m.

Included:

  • Snacks – cookies, chips, sodas, juices, water
  • Snorkel gear, flotation devices, prescription masks, and instructions

Notes:

  • Participants must be able to climb a ladder to exit/enter the raft from the water. The maximum weight limit that the ladder can handle is 320 lbs. Non-ladder participants are welcome to enjoy the rafting experience, however, they are NOT permitted to go in the water.
  • Pregnant women and persons with back problems are not permitted.
  • Participants should wear a swimsuit and cover up, bring their own hat, sunglasses, sunscreen, and towel.
  • Participants should keep electronics like cameras and cell phones in a waterproof bag.
  • Hawaii Island bans the sale, distribution, and use of non-mineral sunscreens. For safety reasons, spray-on sunscreen is not allowed as it can make the surfaces very slippery.
  • Children must be a minimum of 5 years of age and be accompanied by a parent.
  • Participants must sign a release and waiver of liability prior to taking the tour.

THURSDAY, JUNE 25, 2026 – Custom Volcano Tour

Time:

Depart Fairmont Orchid: 7:45 a.m.

Return to hotel: 3:30 p.m.

Included:

  • Guided walk/hike
  • Morning Snack – protein and trail mix bars
  • Bottled water and Hawaiian main canned juices
  • Your interpretive guide will illuminate the historical events that have changed the landscape of the Hawaii Volcanoes National Park forever
  • Spend approximately 2.5 hours in the National Park, walking, sightseeing, and enjoying a picnic lunch amongst some of the highlights of HVNP
  • Picnic Box Lunch
  • Use of daypacks, walking sticks, rain gear, warm wear, bug repellent, and sunscreen (as needed)
  • All access fees.
  • Guide gratuities

Notes:

  • Physical – Guests on this tour should not be physically challenged or unable to walk short distances of 2 to 3 miles on uneven terrain. (easy to moderate hiking)
  • Must be 8 years of age or older.
  • Recommended attire includes a light jacket or sweatshirt, wearing closed-toe sport shoes or walking shoes, (NO sandals or flip-flops) comfortable walking shorts and bring a hat and sunscreen.
  • Hawaii bans the sale, distribution, and use of non-mineral sunscreens. For safety reasons, spray-on sunscreen is not allowed as it can make the surfaces very slippery.
  • Participants must sign a release and waiver of liability prior to taking the tour.

THURSDAY, JUNE 25, 2026 — Deep Sea Fishing

Time:

Depart Fairmont Orchid: 6:30 a.m.

Check in: 7:15 a.m. / Fishing Trip: 7:30 a.m. – 11:30 a.m.

Return to hotel: 12:15 p.m.

Included:

  • All fishing supplies, bait, and tackle
  • Cooler with ice for beverages. Please bring your own beverages (no glass containers).

Notes:

  • For safety reasons, glass bottles and bananas are not allowed.
  • Participants should bring a cover up, hat, sunglasses, and sunscreen.
  • Passengers should keep electronics like cameras and cell phones in a waterproof bag.
  • Hawaii now requires a license for recreational ocean fishing for non-Hawaii residents. If anyone in your party is fishing, you will need to obtain this license. Each individual needs to create a separate online account. The license is easy to get at the Department of Land and Natural Resources-Division of Aquatic Resources website https://fishing.hawaii.gov/. When applying insert the name of the charter company: Kona Fishing Charters. 
  • The cost is $20.00 for a 1-day license, $40.00 for a 7-day license, and $70.00 for an annual license. 
  • Non-resident youth under 15 years of age and all active-duty military personnel and their families do not need a license. If you are not able to purchase your license ahead of time, you can purchase a license day-of on your smartphone.
  • The State of Hawaii bans the sale, distribution, and use of non-mineral sunscreens. For safety reasons, spray-on sunscreen is not allowed as it can make surfaces very slippery.
  • Guests are NOT required to sign a liability waiver.

THURSDAY, JUNE 25, 2026 

Time:  

Depart Hotel Group Entrance: 8:00am
Return Hotel: 12:00pm

 Notes:  

  • Wear long pants and close toed shoes (no sandals or flip flops)
  • The rider’s minimum height must be 3’8” / minimum weight 50lbs.
  • The rider’s maximum body weight limit is 230lbs

THURSDAY, JUNE 25, 2026 — Kohala Waterfalls Adventure

Morning Tour

Depart Fairmont Orchid: 7:00 a.m.

Return to hotel: 11:30 a.m.

Afternoon Tour

Depart Fairmont Orchid: 12:00 p.m.

Return to hotel: 4:30 p.m.

Included:

  • Guided walk/hike tour, and optional waterfall swim
  • Filtered water (vendor provides a reusable drinking container or participants can bring their own)
  • Use of daypack, walking sticks, and rain gear (as needed)

Notes:

  • Fitness level: easy to moderate. Guests must be able to walk over uneven, muddy terrain and manage short climbs. The walking distance is less than 2 miles. 15-Minutes of rugged four-wheel driving.
  • Not recommended for pregnant women or anyone with neck or back problems.
  • Guests should wear closed-toed walking shoes, (NO sandals or flip-flops) bathing suit under shorts, and bring a hat, sunscreen, a light sweater/pullover, and a towel.
  • The State of Hawaii bans the sale, distribution, and use of non-mineral sunscreens. For safety reasons, spray-on sunscreen is not allowed as it can make surfaces very slippery.
  • Children under 3 years old must be carried in a backpack carrier. Children under 4 years old must ride in the car seat. Children 4-7 years of age must ride in a booster seat, car & booster seats will be provided by the vendor upon request with advanced notice.

Friday, June 26, 2026

Depart Fairmont Orchid at 9:15 a.m.

Tour at Kona Sea Salt: 10:00 a.m. – 12:00 p.m.

Transfer to Kailua-Kona 12:00 p.m. – 12:15 p.m.

Lunch & Shopping on Own

Depart Kailua-Kona: 2:30 p.m.

Return to resort at 3:15 p.m.

Included:

  • Narrated Roundtrip Transportation
  • 1-hour Guided Kona Sea Salt Tour & Tasting
  • 2oz bottle of Kona Sea salt
  • Foot Soaking (15-20 min)
  • Time to browse on own at the gift shop (15-20 min)
  • Time to Shop / Lunch on own in Kailua-Kona
  • Guide Gratuity
Participants should dress casually and wear comfortable walking shoes.
Kona Sea Salt (the 20–30-minute feet soaking experience) can only accommodate up to 12 participants at a time, so the group will be split in half to enjoy both the feet soaking as well as time to shop in the gift shop.

Saturday, June 27th

Get ready to serve for a cause at the BEMA Gives Back Pickleball Tourney! Whether you’re a seasoned pickleball pro or you’ve never picked up a paddle, this inaugural tournament is all about friendly competition, big laughs, and doing good together. Teams will battle it out on the courts for bragging rights, a touch of glory, and—most importantly—to support a wonderful local charity. Every rally, dink, and smash helps make a difference in our host community.

THURSDAY, JUNE 25, 2026 — Spirit of Aloha Catamaran Snorkel Sail

Time:

Depart Fairmont Orchid: 7:45 a.m.

Check in: 8:00 a.m. / Snorkel Sail: 8:30 a.m. – 11:30 a.m.

Return to hotel: 11:45 a.m.

Included:

  • 3-hour snorkel sail
  • Snacks, unlimited water, juice, soda
  • Two (2) complimentary alcoholic beverages per adult (after swimming and snorkeling)
  • In-water help by Lifeguard-certified crew
  • Required safety vest & sanitized re-usable snorkel gear.

Notes:

  • Participants should wear a swimsuit and cover up, bring their own hat, sunglasses, sunscreen, and towel.
  • This is a barefoot cruise, participants are required to remove their shoes prior to boarding. Shoes will be stored onboard and returned as you disembark.
  • Participants are shuttled from the shoreline via raft (your feet will get wet) out to board the catamaran at Anaeho‘omalu Bay.
  • Hawaii bans the sale, distribution, and use of non-mineral sunscreens. For safety reasons, spray-on sunscreen is not allowed as it can make the surfaces very slippery.
  • Participants should also keep electronics like cameras and cell phones in a waterproof bag.
  • Alcohol beverages will be available after swimming and snorkeling. A valid picture ID is required to consume alcoholic beverages. Must be 21 years or older.
  • Participants must sign a release and waiver of liability prior to taking the tour.